Week 6: top tools for teams and zoom

Supercharge Your Virtual Meetings with AI: Top Tools for Teams and Zoom

In today’s increasingly remote work environment, virtual meetings have become the primary mode of communication for many teams. Microsoft Teams and Zoom are two of the most popular platforms for online meetings and collaboration. To make these meetings more efficient, engaging, and productive, there’s a growing list of artificial intelligence (AI) tools that can be integrated with these platforms. In this blog post, we’ll introduce you to some of the best AI tools that can help you supercharge your virtual meetings on Teams and Zoom.

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Virtual meetings have increased significantly

It’s no surprise that our reliance on virtual meetings increased significantly during the Covid-19 pandemic. And it’s even less surprising that meeting virtually is now a preferred method for most people. Demand Sage published some great statistics recently that highlight this growth:

Microsoft Teams

  • Microsoft Teams had 280 million daily active users as of 2023.
  • Teams’ video calls have increased by 1,000 percent since the pandemic.
  • There are 6.22 billion chats recorded in a year on Microsoft Teams.
  • 300 conversations are taking place on Microsoft Teams every minute.

Zoom

  • Zoom has 38.21% of the world’s total web conferencing software market share.
  • With 1.9 billion visits, Zoom’s website stands at 21st in the website ranking of the most visited websites.
  • In December 2021, Zoom received 1.4 billion in traffic.
  • The total number of Zoom installments is 944 million as of 2023.

Four AI tools you can integrate with Teams and Zoom

Otter.ai

Otter.ai is an AI-powered transcription and note-taking service that can be integrated with both Teams and Zoom. It automatically transcribes your meetings in real-time, allowing participants to review and search for key points in the conversation. The transcription can be shared with team members who couldn’t attend the meeting, ensuring everyone stays informed. Otter.ai can also identify and label speakers in the transcription, making it easier to follow the conversation.

Krisp

Background noise can be a major distraction during virtual meetings. Krisp is an AI-powered noise-cancellation tool that can be used with Teams and Zoom. It filters out background noise from both your microphone and incoming audio, providing a clearer and more focused audio experience. This helps to minimise distractions and improve overall communication during meetings.

Miro

Miro is an online collaborative whiteboard platform that integrates seamlessly with Teams and Zoom. It uses AI to help teams brainstorm, plan, and visualise ideas in real-time during meetings. Miro’s AI-powered features include smart object recognition, handwriting recognition, and automatic shape conversion, making it easier for team members to express their ideas and collaborate effectively.

SoapBox

SoapBox is an AI-driven meeting assistant that helps to streamline the meeting process. Integrating with Teams and Zoom, it assists with creating and sharing meeting agendas, tracking action items, and managing meeting-related tasks. SoapBox uses AI to analyse your meetings and provide insights to improve the overall meeting experience, ensuring that your team stays on track and gets the most out of their virtual meetings.

Final thoughts

As remote work becomes more prevalent, virtual meetings will continue to play a significant role in our professional lives. Integrating AI tools with platforms like Microsoft Teams and Zoom can help you make the most of your virtual meetings, enhancing communication, collaboration, and productivity. Give these AI tools a try and discover the difference they can make in your day-to-day work.

As a provider of professional insights, we understand that our audience consists of professionals who value gaining new perspectives on a wide range of topics. We recognize that the adoption of artificial intelligence (AI) may be a sensitive topic for some, and we encourage our readers to explore AI at a pace that feels comfortable for them, while also recognising the potential benefits it can bring to their respective fields. Our aim is to provide informative and balanced insights on AI-related topics, and to facilitate a constructive dialogue that promotes responsible and ethical use of AI technology.

We’d love to hear your feedback. Leave us a comment and let us know if you’ve used any of these tools, or if you’d like to suggest an AI tool for us or others to try. Stay tuned for Week 7!

how can we help?

Introducing new technology to your business can be challenging and confusing. Our back-office consultants have extensive experience in technology onboarding and can guide you in the right direction to ensure seamless integration. If you're interested in implementing AI tools in your financial planning practice, contact us for a chat.
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